Your VA Systems Checklist

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Quiz Questions

1.
I am able to easily assess what is and isn’t working in my business
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- A.
  I see all and know all
- B.
  Hmmm not so much
2.
I know I need to optimize some things, but I don’t know what
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- A.
  That sounds like me
- B.
  Nope, I have a clear list
3.
I take the time to celebrate myself and my wins/progress
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- A.
  Absolutely! It's party city
- B.
  Nope, I just move onto the next thing on my list
4.
I consistently use my values to guide my decision making
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- A.
  Always. I'm very aligned in my decisions
- B.
  I'd really like to get better at this
5.
I struggle with perfectionism and actually finishing things off
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- A.
  OMG yes. My to-do list just keeps getting bigger
- B.
  I know when to cut myself off so things can get done
6.
I sometimes feel like I’m not special enough or different enough to succeed in my field
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- A.
  Ugh yes, imposter syndrome is a daily battle
- B.
  Not me! I know I'm the best at what I do
7.
I am constantly changing my offers and services
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- A.
  My offers are pretty consistent and don't change often
- B.
  I change my offer as often as I do my socks
8.
When it comes to my client experience, I manage experience, not exceptions
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- A.
  Yes, my client experience is consistent and streamlined
- B.
  Oops? I sometimes forget to send or do something for a client
9.
I know that my offers are profitable and priced appropriately
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- A.
  I don't know. I usually just ... pick a price...
- B.
  I'm on top of my money game and know I'm profitable
10.
I worry about where my next client or next money is going to come from
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- A.
  Yes, this is what keeps me up at night
- B.
  No, I have a wait list of people demanding my services
11.
If I’m not doing sales calls then the business stops or slows down
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- A.
  The business is not 100% reliant on me to make sales
- B.
  Yes! This is why it's hard to take time off
12.
I sometimes forget to follow up with leads
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- A.
  Yes, I ghost potential clients because I forget to follow up
- B.
  Never! I am the follow up queen.
13.
When I hire help, I don’t know how to explain what I need
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- A.
  Yeah, I wish they could just read my mind and get it done
- B.
  I am great at delegating and communicating my needs
14.
I get overwhelmed by the little steps needed to make something happen
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- A.
  That's me. I know what I want but no idea how to get there
- B.
  I can break down plans into 20 steps, no problem
15.
I have so many ideas and don’t know what to do with them all
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- A.
  Yes! And I get frustrated because I love my ideas
- B.
  Not me. I'm great at capturing ideas and knowing when to work on them

Quiz Outcomes

1.
You Need A Thinking System
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Looks like your Thinking System could use some love and attention. A thinking system is your business's ability to eliminate ambiguity and become explicitly clear on what is right for you, your business, and your clients so that a complete stranger could step in at any time and make everything work. Why is this important?When you’re in the weeds, you can’t see the forest for the trees. It can feel like everything is going wrong, you’re not sure what balls are in the air, or you’re not sure of what to do or where to go to get out of the chaos. It’s important to not necessarily reduce or eliminate emotion, but you do need to take stock of what’s around you. Identify what is reality, what is a story, or what simply isn’t true. How do we do this?It all comes down to a system that combines your values, your mission, and your purpose with your business’s activities so that you have a ready-to-use framework to celebrate wins, resolve conflict, and enforce boundaries with confidence. Want help in creating your Thinking System? I’ll send you some more info tomorrow.
2.
You Need A Decision System
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Your Decision System is asking you to pay attention to it!A Decision System is your business's ability to set and track outcomes that actually matter (not vanity metric bull****) and then use that info to make decisions and move forward. How do we know when we get off track?In a car, it’s when we start approaching the curb or crossing the yellow line.At a family meal, it’s when Nana starts telling a story about her knitting and ends up talking about her childhood neighbour.When we know that all of our actions are leading somewhere, we love our business.When we feel confident and in control, we love our business.When we don’t feel icky after making a choice, we love our business.When we know what to say yes to and no to, we love our business.Sure, that sounds great, but how do we know what decisions to make?It’s a framework, a foundation to put thoughts and ideas into so that you always end up on top and moving in the right direction.Want help in creating your Decision System? I’ll send you some more info tomorrow.
3.
You Need An Offer System
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If money and awesome clients are what you seek, then your Offer System needs some work. An offer system is your business's ability to create & manage overall client experience with a process map that ensures consistency and profitability. Most of what we see being sold out there is focused on a “value stack”.5 x 1:1 calls. Unlimited email access. Course creation support. Administrative tasks taken off your plate. But WHAT you do doesn’t matter so much as HOW you do it, and the VALUE it provides to your client. When you’ve got this system figured out, the conversations switch. The vibe in the room changes. Instead of “how much?”, it becomes “how soon?”It brings a client from a sense of curiosity into being all in. Want help in creating your Offer System? I’ll send you some more info tomorrow.
4.
You Need A Sales System
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To get the money, you need to work on your Sales System. Your Sales System is your business's ability to proactively manage client capacity, cash flow, and marketing activities so that your programs/offers/client list are always full. Working in fresh produce, I always had to think 20 steps ahead and 6 weeks in advance. I couldn’t let the product hit the shores of North America without it already having been sold. It took time to pick the fruit, pack the fruit, ship it across the Atlantic ocean, receive it, and ship it out to customers. If you waited, you lost.Same with sales. The key is knowing what you need, planning ahead, and then knowing the exact steps so that everything becomes automatic.You don’t end up in a feast or famine situation. You don’t end up scrambling for clients and revenue so that you can make rent or feed your family.Sales is somewhere you need to be consistent and get confident predicting what’s next.Because when you know what’s coming in the door, you can make better decisions on what’s going out.Want help in creating your Sales System? I’ll send you some more info tomorrow.
5.
You Need A Planning System
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It’s time to pay some attention to your Planning System. A Planning System allows you to leverage people, planning, and process so you can run your business day-to-day without overworking or skipping vacations. Did you know that not every plane can land on every runway?It's why The Space Shuttle only ever landed in 3 places (Kennedy Space Center, Edwards Air Force Base, and White Sands Space Harbor). Because there wasn't enough runway anywhere else.It's why in the movie Executive Decision with Halle Berry and Kurt Russell, the plane that lands at a small local airport at the end of the movie crashes into parked planes and eventually comes to a stop through some fences and dirt.You can have the best airplane in the world, but if you don't have a runway fit for your landing, you're screwed.You need to create your own runway with time, support, money, and resources.You can bring in a crew of experts to keep it in the air, entertain clients, and ensure a smooth flight. You don't need to make your plane smaller. It doesn't have to adhere to the existing runways.That’s why planning is important. You can’t build a runway once you’re in the air. You need to plan ahead, order materials, train and onboard your crew, and mark out your flight route. This all gets built before the plane even takes off. Want help in creating your Planning System? I’ll be back with more info tomorrow.