What’s the right meeting cadence for your team?

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Quiz Questions

1.
What type of work does your team primarily do? (select all that apply)
- A.
  Executing and delivering daily or weekly
- B.
  Planning and implementing over time
- C.
  Researching, developing, or analyzing
- D.
  Governing or reviewing strategy
2.
How often do your priorities change?
- A.
  Every day or two
- B.
  Weekly
- C.
  Monthly
- D.
  Rarely
3.
How much do your team members rely on each other to get work done?
- A.
  Constantly—we’re tightly connected
- B.
  Regularly, but not every day
- C.
  Occasionally—we’re mostly independent
- D.
  Rarely—different people own different streams
4.
What’s your typical timeline to produce results or respond to requests as a team?
- A.
  Days
- B.
  Weeks
- C.
  Months
- D.
  Quarters or longer
5.
How is your team set up?
- A.
  Fully remote or hybrid
- B.
  In-person but split across locations
- C.
  Small and co-located
- D.
  Distributed across departments or organizations
6.
What’s your team’s tolerance for meetings?
- A.
  We prefer short and frequent check-ins
- B.
  We like focused meetings with clear outcomes
- C.
  We prefer fewer, longer meetings
- D.
  We meet best when we have time to go deep together
7.
How stable is your work environment?
- A.
  Very dynamic—we need to adjust constantly
- B.
  Somewhat stable with occasional shifts
- C.
  Fairly stable—our plans don’t change much
- D.
  Very stable—we mostly need to align occasionally
8.
How are most decisions made on your team?
- A.
  We decide together as a team
- B.
  A leader decides after getting team input
- C.
  It depends on the type of decision
- D.
  Decisions are usually made outside of meetings

Quiz Outcomes

1.
🟢 Fast-Paced Alignment
Recommendation: Meet daily for 15–30 minutesYour team thrives on momentum—and staying connected daily helps everyone keep pace. Whether you're managing rapid-fire decisions, shifting priorities, or high interdependence, this rhythm supports agility without overwhelming your calendar.💡 Best for:Project teams with urgent deliverablesDaily standups in agile or fast-moving environmentsCrisis response teams needing rapid coordination⚠️ Watch out for:If meetings start to feel repetitive or lose focus, add more structure or rotate facilitators to keep energy high.🔁 Revisit this rhythm if:Your work becomes more stable or your team begins working more independently.💔 Don't love this result? This quiz is meant to be part of the conversation, not the solution. Ultimately what the team senses will work for them is the best way to go.
2.
🔄 Steady Weekly Pulse
Recommendation: Meet weekly for 30–90 minutesYou’re in the meeting sweet spot. A weekly rhythm keeps your team aligned without overloading their calendars. This cadence works well when there's moderate urgency and your team needs regular collaboration to stay on track.💡 Best for:Department or staff meetingsProject teams with steady workstreamsLeadership teams managing performance and operations1-on-1s for relationship building and accountability⚠️ Watch out for:If meetings are too long or lack focus, set clearer agendas or streamline updates.🔁 Revisit this rhythm if:The pace of your work speeds up—or slows down significantly.💔 Don't love this result? This quiz is meant to be part of the conversation, not the solution. Ultimately what the team senses will work for them is the best way to go.
3.
⚖️ 2x-monthly Strategizers
Recommendation: Meet every 2 weeks for 30–60 minutesYour team has enough stability and trust to space out your meetings—without losing connection. This rhythm works best when everyone knows their role, priorities are relatively stable, and you need focused time to reflect and plan.💡 Best for:Established teams with low to medium interdependenceProject teams in stable phasesSmall, co-located teams with strong informal communication⚠️ Watch out for:Delays in decision-making or action steps falling through the cracks between meetings.🔁 Revisit this rhythm if:You’re taking on a new project, growing quickly, or communication starts to slip.💔 Don't love this result? This quiz is meant to be part of the conversation, not the solution. Ultimately what the team senses will work for them is the best way to go.
4.
🔍 Monthly Deep Dive
Recommendation: Meet monthly for 60 minutes to 3 hoursYou don’t need frequent meetings—but when you do gather, it should be meaningful. This cadence is perfect for reflective teams, strategic groups, or those who work independently day-to-day.💡 Best for:Committees with specific focus areasCross-functional groups with low urgencyTeams focused on long-term planning or quality reviews⚠️ Watch out for:Letting meetings become too info-heavy or turning them into marathon updates. Focus on decisions and learning.🔁 Revisit this rhythm if:You bring on new team members or your work becomes more dynamic.💔 Don't love this result? This quiz is meant to be part of the conversation, not the solution. Ultimately what the team senses will work for them is the best way to go.
5.
📊 Quarterly Checkpoint
Recommendation: Meet once a quarter for a half to full dayYou’re a high-trust, high-autonomy group that doesn’t need to check in often—but when you do, it’s to reflect, reset, and align. Quarterly meetings are perfect for strategic alignment and major progress reviews.💡 Best for:Leadership teams reviewing performance and adjusting courseCommittees or boards providing oversightAll-hands meetings to share progress and reconnect with purpose⚠️ Watch out for:Falling out of sync in the months between. Use async tools or lightweight check-ins to maintain connection.🔁 Revisit this rhythm if:Your team feels scattered or momentum fades between quarters.💔 Don't love this result? This quiz is meant to be part of the conversation, not the solution. Ultimately what the team senses will work for them is the best way to go.
6.
🌍 Annual Reset
Recommendation: Meet 1–2 times per year for 1–2 full daysYou don’t need frequent meetings—but when you gather, it’s to set direction, build relationships, and renew focus. This is ideal for long-range strategic planning, governance, or big-picture visioning.💡 Best for:Leadership teams engaging in strategic planningBoards of directors overseeing long-term directionDistributed teams reconnecting in person⚠️ Watch out for:Losing relevance between sessions. Reinforce outcomes with consistent communication and shared ownership.🔁 Revisit this rhythm if:Your environment becomes more volatile or team structure changes significantly.💔 Don't love this result? This quiz is meant to be part of the conversation, not the solution. Ultimately what the team senses will work for them is the best way to go.