5-Minute CEO Capacity Audit

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Quiz Questions

1.
If I stepped away from the business for two weeks, current client work would still be delivered (maybe not perfectly, but not disastrously).
- A.
  Yes
- B.
  No
2.
I spend at least half of my week on true CEO-level work (strategy, decisions, relationships) instead of client delivery and “putting out fires.”
- A.
  Yes
- B.
  No
3.
My team or contractors can move most projects forward without waiting on me for every small decision.
- A.
  Yes
- B.
  No
4.
I have a clear CEO role and I know which tasks truly belong to me vs. someone else.
- A.
  1 = Never / Not at all true
- B.
  2 = Rarely true
- C.
  3 = Sometimes true
- D.
  4 = Often true
- E.
  5 = Almost always / Very true
5.
My calendar reflects my priorities (there is actual, protected time for thinking, planning, and review).
- A.
  1 = Never / Not at all true
- B.
  2 = Rarely true
- C.
  3 = Sometimes true
- D.
  4 = Often true
- E.
  5 = Almost always / Very true
6.
There are at least 3–5 responsibilities I’ve fully handed off (I’m not secretly still doing or redoing them).
- A.
  1 = Never / Not at all true
- B.
  2 = Rarely true
- C.
  3 = Sometimes true
- D.
  4 = Often true
- E.
  5 = Almost always / Very true
7.
When I delegate, I give clear outcomes and a “definition of done,” not just a list of tasks.
- A.
  1 = Never / Not at all true
- B.
  2 = Rarely true
- C.
  3 = Sometimes true
- D.
  4 = Often true
- E.
  5 = Almost always / Very true
8.
Our core offers are delivered through simple, documented steps that someone else could follow without me explaining everything live.
- A.
  1 = Never / Not at all true
- B.
  2 = Rarely true
- C.
  3 = Sometimes true
- D.
  4 = Often true
- E.
  5 = Almost always / Very true
9.
We have a basic system or tool to track work (projects, tasks, deadlines), and it’s actually used.
- A.
  1 = Never / Not at all true
- B.
  2 = Rarely true
- C.
  3 = Sometimes true
- D.
  4 = Often true
- E.
  5 = Almost always / Very true
10.
I have clear boundaries around my work time and response time, and I honor them most of the time.
- A.
  1 = Never / Not at all true
- B.
  2 = Rarely true
- C.
  3 = Sometimes true
- D.
  4 = Often true
- E.
  5 = Almost always / Very true
11.
I feel more like the leader of the business than the main machine that keeps it running.
- A.
  1 = Never / Not at all true
- B.
  2 = Rarely true
- C.
  3 = Sometimes true
- D.
  4 = Often true
- E.
  5 = Almost always / Very true

Quiz Outcomes

1.
Firefighter Mode
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You’re likely running on adrenaline and sheer talent. Things “work” because you’re over-functioning. Capacity and leadership need attention now if you want to keep growing without burning out.
2.
Bottlenecked but Fixable
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You’re carrying more than you should, but the foundation is there. A few key shifts in role, delegation, and systems will free up a lot of space.
3.
Growth-Ready CEO
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You have real structure under you. You still may feel stretched, but the bones of the business can handle more with some focused tweaks.